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Deer Valley Parent Chaperone Registration

Registration Deadline 04/26/2019
Payment Deadline 05/15/2019

This is the PARENT CHAPERONE registration for the 2019-2020 School Year Deer Valley trip.

We encourage parents to volunteer their time for this trip as well. Parent chaperones provide and integral part to the success of the trip. The trip requires parent chaperones to move students from class to class as well as supervising cabins in the evening. Three to five parent chaperones will travel with each group throughout the trip.  Students will never be left unattended or unsupervised.

If you are interested in being a chaperone please check the appropriate box in the registration form. A lottery will be held and those selected will be notified. Once notified you will be required to pay $135 to cover your transportation, meals and lodging for the trip. You will also be required to obtain current clearances for this field trip. Clearances are considered current if they have been obtained within one year of the date of the trip to Deer Valley. Each chaperone will be required to have three clearances for the trip. The required clearances include: Pennsylvania State Police Background Check, Pennsylvania Child Abuse Clearance and an FBI Fingerprint check. The cost of these clearances is approximately $30. Once you have obtained your clearances the original needs to be taken to your child’s elementary school and presented to the secretary who will make a copy of the original three clearances.

Parents interested in becoming a chaperone for the Deer Valley trip must complete the registration form prior to April 26, 2019.

The lottery will be conducted by building and student need, as each building has specific needs, based on the number of males and females from each building. These numbers dictate how many adult male and female chaperones are needed.  When more than one adult in the family is choosing to go as a chaperone, please choose carefully, because only one adult may apply to go. The only exception to this is if the adult is the parent of twins, triplets, etc. (Even then, the twins must be of different sexes in order for both parents to go.)  

If a mom or dad is chosen as a chaperone, and they have the opposite sex child, they will travel with the group that their child is in, but may be a cabin leader of a different group of children. If the numbers work out correctly, we will use those parents as “Extras” before placing them in that situation. When a building does not have enough parents to accompany their children, we will fill the need from other buildings attending during the same session.  

We usually take eight extra parents each session in case there is an emergency or cancellation.  The Lottery will be held on the week of April 29th and the building principals will call parents selected during the week of May 12th.   

Should any cancellations occur, you would be called in the order of selection according to the lottery.  Once called by the principals, you must immediately acquire the necessary clearances to attend the trip.  Clearances must be returned to us by June 30th.  Do not hesitate, these take time to process and you do not want to be replaced.  Should you have any questions please feel free to contact Mr. Marasti at McCullough Elementary at 724-744-7441.


Online registration for this program is currently closed/unavailable. Please contact Penn-Trafford School District for further information.