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2021 KIAAA Conference Vendor Registration

Registration Deadline 05/30/2021
Payment Deadline 06/01/2021

Welcome to the vendor and sponsor registration site for the 2021 KIAAA Annual Meeting and Conference.  We have a new date for the conference.  AND WE WILL BE LIVE AND IN PERSON.

Please note the important update from previously published dates.

The Conference Date has been moved from April 9-11 to JUNE 1-3, 2021

There are several reasons that there is an elevated level of excitement regarding this year's conference.  First, as a result of the Pandemic, we had to cancel last year's conference so this is the first conference in two years (last year was the first year we had not had a conference since its inception over 52 years ago).  Second, we are offering the conference just after schools let out for the summer break (thereby giving ADs the time they need to fully engage in the event).  Finally, the conference is being conducted at a new venue, the Kansas Star Conference Center and the Hampton Inn Suites. This new home for the KIAAA Conference offers many amenities that have not been available to our exhibitors in the past.  

The Kansas Star is located  just twenty minutes south of the Wichita's Eisenhower Airport and directly off the I-35 Interstate, making the site easily accessible whether flying or driving.   The Hampton Inn is directly on site, making lodging very convenient.  And there are multiple restaurants and social opportunities in the lounges and casino if one is coming in the night prior.

The vendor exhibit session will be Wednesday, June 2nd from 9:00am to 12:00pm, with the vendor/KIAAA member luncheon to follow.  Vendors will be able to set up the Tuesday evening prior beginning at 6:30pm or on Wednesday morning beginning at 7am.  Vendors will also be given luncheon tickets (2 tickets for a single table/4 tickets for double table).  The luncheon is from 12:00pm-1pm, and this a excellent opportunity to have further interaction with the KIAAA members.  Vendors choosing to participate in the door-prize giveaway during the luncheon will be acknowledged during the luncheon.  Additional tickets may be purchased for the luncheon and workshop.

As a result of the social distancing requirements the set-up of the vendor expo will just slightly different.  Rather than using the pipe and drape the way we have in the past, the displays will be tabletop rather than booth, and we will be using additional space in the pre-conference area for additional displays.   The tabletop size will be the same, and there will be a minimum of 6' spacing between tables.  We anticipate the AD/vendor interaction capabilities to actually be enhance by this particular arrangement.  But for those of you that have attended our vendor expo in the past don't want you to be surprised by the layout.  Please contact us if you have questions or concerns.  

The KIAAA conference is very vendor/AD interactive.  Along with the items listed above, there are some additional opportunities that we encourage vendors to participate in throughout the conference.  On Tuesday is the conference golf tournament.  Lunch will be served prior (hole sponsors are welcome).  Also, there will be a social from 9-11pm Tuesday evening.  There will be hors d'oeuvres and a cash bar.  We encourage you to consider these additional activities as we feel they are great opportunities  for vendors to interact with over 170 ADs in casual and relaxed sittings.  Participating vendors are able to share information about the products and/or services associated with their company and they have the opportunity to establish business relationships that result in immediate or future sales.  Both the golf tournament and social do require additional tickets per individual so make sure to indicate accordingly as you register. We will be loading the entire conference agenda by March 1, 2021.  

Because of the nature of the of the exhibitor set-up and because of the layout requiring social distancing, there will be limits on the number of vendors that we can accommodate.  You will want to sign up early because registration will be on a first come first served basis.

If your company wants some additional recognition at the conference, there are event and major program sponsorships available.  These are great ways to give your company the naming rights to a particular event and to give your company an opportunity to pitch your products at various general sessions within the conference or throughout our other products and services.  Click HERE to view and download our sponsorship packet.  Contact kiaaaemail@gmail.com with questions.

Finally, we encourage attendees, ADs and vendors alike, to contribute to the KIAAA Endowment Fund.  The Endowment goes to funding the KIAAA Scholarship Program.  Vendors contributing $50 or more will be eligible for a drawing for a free booth during the vendor exhibits for the 2021 KIAAA Conference.  

More information about the vendor program and hotel can be found at KIAAA.org on "Conferences" tab.  To see the full conference agenda, click HERE.

Sections
Vendor Table (Single) - January 01, 2021 to May 30, 2021
Vendor Table (Double) - January 01, 2021 to May 30, 2021
KIAAA Golf Tournament - January 01, 2021 to May 30, 2021
1:00 Golf – sponsored by VNN (Vendors welcome)
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