Penn-Trafford Middle School Chromebook Handbook Policy
One to One Chromebook Initiative
The Penn-Trafford School School District continues to prepare its students with 21st Century trends in education. Penn-Trafford Middle School will provide a Chromebook for each student, promoting students to work digitally, collaborate meaningfully, and communicate in connected, real-world ways.
Penn-Trafford School District has a Google management license that connects our learning community via Google Drive and its productivity suite. This license affords our students the full array of Google Apps for Education and their features. In fact, Google offers thousands of educational apps that teachers and students can use to power-up learning. When students sign into Google Chrome with their penntrafford.org account, these apps are instantly available wherever they go, making a smooth transition between home and school.
Of course, the most powerful app ever is a web browser, which brings the world within students’ reach at the touch of a keyboard. Chromebooks are built with this in mind. They run the Chrome OS (operating system) and provide the web via the Chrome browser and apps. Chromebooks are secure. Without a hard drive, they are virus-free and store everything in cloud-based apps like Google Drive. Chromebooks automatically update their OS ensuring they remain fresh with the latest innovations.
This handbook outlines the District’s expectations for proper handling of Chromebooks, describes students’ responsibilities and ways they can best take care of the devices, and includes an agreement for them and their parents, including a technology protection plan. Understanding and abiding by this agreement is necessary in order to provide the best use of Chromebooks to our students. Its regulations, along with the District policy on Internet Acceptable Use and Student Handbook, provide safeguards to ensure students have a positive experience, as we provide a 1:1 integration of educational technology for all.
A Chromebook and accessories in good working order will be made available to each student each day. Students will access the devices each morning and return them each afternoon in Home Room. Each student’s acceptance of the equipment indicates the student’s and parent/guardian’s acceptance of the responsibility to care for the equipment and ensure that it is kept secure and functional, as expressed in this document.
This equipment remains at all times the property of the Penn-Trafford School District and is used by the student for educational purposes only. The student may not deface or destroy this property in any way. The equipment is for the use of the assigned student only; family and friends should not use the equipment. Inappropriate use of the device may result in the student losing his or her right to use of the Chromebook. The equipment will be returned when requested by Penn-Trafford School District, at the end of the school year, or sooner, if the student withdraws from the district prior to the end of the school year. The chromebooks will not leave the Middle Schools at any time for any reason.
The student may not make or allow others to make any attempts to add, delete, access, or modify District owned information on any Chromebook or any school owned computer. The Penn-Trafford School District network is provided for the academic use of all students and staff. The student agrees to take no action that would interfere with the efficient, academic use of the school network.
Asset tags have been placed on the Chromebooks. These labels are not to be removed or modified. If they become damaged or missing, contact Tech Support for replacements as they can assist with replacement tags. Additional stickers, labels, tags, or markings of any kind are not to be added to the device.
An email account—a school licensed Gmail account @penntrafford.org will be available for each student to use for appropriate academic communication with other students and staff members only. This email is for communication within the Penn-Trafford School District only.
The student agrees to use best efforts to assure that the Chromebook is not damaged, or rendered inoperable by any electronic means, including virus or OS rooting activities, while in the student’s possession.
The student acknowledges and agrees that the students use of the Chromebook is a privilege and that by the student’s agreement to the terms hereof, the student acknowledges the “student’s responsibility” to protect and safeguard the District Property and to return the same in good condition upon request to the Penn-Trafford School District.
The Chromebook is an important learning tool and is to be used for educational purposes only. In order to access a Chromebook each day, you must be willing to accept the following responsibilities.
When using the Chromebook, at school, I will follow the policies of Penn-Trafford School District, particularly the Student Handbook and the Internet Acceptable Use Policy, and abide by all local, state, and federal laws.
I will treat the Chromebook with care by not dropping it, getting it wet, leaving it outdoors, unsecured, or in a place where it may become damaged or stolen.
I will not lend the Chromebook to anyone, not even my friends; it will stay in my possession at all times.
I will not remove District owned programs or files from the Chromebook.
I will charge my Chromebook at the end of the school day so that it has a full charge every morning.
I understand that if I do not charge it, I am still responsible for getting coursework done as if I had my Chromebook present and charged.
The Chromebook will not leave the Middle School building for any reason. Failure to do so will result in punishable consequence and/or loss of access to the device.
I agree that email (or any electronic communication) should be used only for appropriate, legitimate and responsible communication.
I will keep all accounts and passwords assigned to me secure and will not share them with anyone.
I will not attempt to repair the Chromebook. If it is not working properly, I will notify Tech Support, teachers, or administrators.
I will bring the Chromebook to Tech Support if it needs repair. If it needs repair, the student’s record will be checked, a loaner may be checked out if the student is eligible.
Your son/daughter will access a Chromebook each day to improve his/her education this year. It is essential that the following guidelines are followed to ensure the safe, efficient and ethical operation of this computer.
I will discuss our family’s values and expectations regarding the use of the Internet at School.
Any problems that I’m made aware of with the Chromebook, I will report to the school.
I understand that the student will access the Chromebook in the morning and return to the computer cart to charges before leaving school each day.
I understand that if my child’s Chromebook is not to leave the building for any reason. If it does my child may be subject to the disciplinary code and/or loss of usage privileges.
I may be called to bring the Chromebook to school if taken home.
Use and Care of Your Chromebook:
Charge your Chromebook at the end of every day. Be sure to leave in your Homeroom charging station before leaving each day.
Makeup is a must if you do without. If you fail to charge your chromebook your are responsible for any work done on the Chromebook that day.
Keep only school appropriate media on your computer. Inappropriate media should not be on the Chromebook and may not be used as a screensaver or background image. The Chromebook should not be used to take photos unless as part of an assignment or instruction by school staff.
Do not take images, video or audio without subject consent and school staff permission. Taking pictures and recording audio or video without permission is inappropriate, and without consent is unlawful. Posting them to the Internet is a violation of our school policies.
Obey copyright. Individually purchased, legal, school appropriate media is allowed on your Chromebook, however, you may be asked to remove any media files at any time. Illegal downloading and distribution of copyrighted works are serious offences and carry with them the risk of substantial fines and criminal prosecution. Copyright infringement violates the District’s Internet Acceptable Use Policy and leads to disciplinary action.
Abide by media content expectations. Parents should work in concert with teachers and administrators to set expectations for appropriate apps, content, music, videos, games, and etexts on your Chromebook. The following are NOT allowed on student Chromebooks: apps rated 17+ or ESRB M(ature), films rated R and NC17, television shows with TV MA rated content, and media rated Explicit Content. Inappropriate content is not allowed and any violation of this policy will result in disciplinary action.
Turn down the volume and pull out the headphones. Speakers are to be muted at all times, unless you are granted permission by your teacher for instructional purposes. You may also use headphones at teacher discretion.
Leave the District loaded apps on your Chromebook. Do not delete any District loaded apps, folders, files, or file management software. Deletion of certain files or apps will interfere with your ability to complete coursework.
Do not eat and drink while using your Chromebook. Firstly, eating and drinking while using your computer is bad for your personal hygiene because germs are more likely to be spread from the keyboard to your mouth. Secondly, doing so puts your Chromebook at risk to crumbs and spills that can do permanent damage to the function and life of your device. This is considered neglect. A Chromebook with damage as a result of spilled liquids or foods is not covered under the protection plan.
Never leave your Chromebook unsecured. Your Chromebook should never be left in an unlocked room, or any unsupervised area. This is considered neglect. During lunch and Physical Education chromebooks will need to be housed in student lockers.
Never leave your Chromebook exposed to extreme elements. Chromebooks are sensitive to heat and liquids, therefore leaving them in cars, direct sunlight, outdoors, or anywhere they could get hot, cold, damp or wet should be avoided. This is considered neglect.
Notify Tech Support, teachers, or administration if your Chromebook has a problem. Whether your Chromebook is not functioning properly, has suffered some damage, or is missing, it is your responsibility to let a school official know as soon as possible. Never try to repair your Chromebook yourself. Clean only with a dry or barely damp cloth.
Limit damage over time. More than two occurrences of loss, theft or damage during the school calendar year will be interpreted as neglect.
No Expectation of Privacy:
No one should have any expectation of privacy or confidentiality with regard to any usage of a Chromebook issued by the District, regardless whether the usage happens for school related purposes or not. At any time, without prior notice of consent, the District may access, supervise, view, monitor, log, and record student data and browser use history of Chromebooks at any time for any reason related to the operation of the District. From time to time, the District may conduct random physical checks of Chromebooks and inspect their contents and condition. By using a Chromebook, students agree to such access, monitoring, and recording of their use.
School administrators, teacher, and instructional technology staff may use monitoring software that allows them to view screens and activity on student Chromebooks while at school.
Files Downloaded onto Chromebooks:
All images, documents, files, and apps downloaded onto the Chromebook become the property of Penn-Trafford School District as allowable by law.
Coverage of Damage:
The administration will review all damages determined to be from misuse or negligence and will assess the student’s continued privilege of taking the Chromebook to and from school. It will be the right of the school administrators to determine if damages were due to negligence or accident.
First Accidental occurrence - repaired or replaced by the district at no cost
Second Accidental occurrence - repaired or replaced by the district, $30 fee will be assessed
Third Accidental occurrence - full repair or replacement cost will be assessed
Damage due to Neglect - full repair or replacement cost will be assessed
Accidental Damage - the following are examples that may be considered Accidental:
Unintentional broken/damaged screen
A third accidental damage will be considered neglect
Neglect - the following are examples that may be considered Neglect:
A Chromebook that is lost or stolen.
Damage caused by negligence, neglect such as leaving it outside or in an automobile, immersion in liquid, any type of damage by food or drink, caused by pets, rough handling, excessive sliding across rough surfaces.
Vandalism or defacing Chromebook (stickers, markers, paint, etc.)
Intentional misuse of one’s own or a peer’s device.
A third accidental damage will be considered neglect
Disclaimer: It will be the right of the administration to determine if damages were due to negligence or accident.
Effective and Expiration: This coverage is effective from the date the signature agreement form and technology fee are received by the school and expires on the last day of the school year.